Job Overview

We are seeking a highly organised, proactive, and forward-thinking Personal Assistant to support the executive team at Dooh It Global, a rapidly expanding marketing agency.

This role involves both high-level administrative support and hands-on involvement in marketing-related tasks, making it ideal for someone with experience in a creative or marketing-driven environment.

The successful candidate will work directly with the Director on a day-to-day basis, helping to manage the Dooh It Global team and ensuring smooth operations across all departments.

They will play a vital role in supporting the Director with scheduling, communication, team coordination, and project follow-through as the agency continues to grow.

This position requires exceptional communication skills, strong attention to detail, and the ability to handle multiple tasks in a fast-paced environment.

Professionalism, discretion, and a proactive mindset are essential.

Key Duties
• Working closely with the Director daily to support decision-making, coordination, and team management across the agency.
• Managing calendars, scheduling appointments, and coordinating internal and external meetings with precision.
• Assisting in the coordination of the Dooh It Global team, ensuring tasks are followed up and projects move smoothly.
• Handling written and verbal correspondence via email, phone, and messaging platforms in a professional manner.
• Supporting marketing activities, including content coordination, campaign organisation, and preparing marketing documents.
• Preparing reports, presentations, proposals, and other documents using Microsoft Office and Google Workspace.
• Data entry, invoice tracking, and maintaining accurate records using QuickBooks or similar software.
• Organising travel arrangements, accommodation bookings, and itineraries for the Director and executives.
• Assisting with personal errands and day-to-day tasks as required to support the Director.
• Managing office supplies, liaising with vendors, and maintaining organised office systems.
• Performing general administrative tasks including filing, photocopying, and maintaining digital files.
• Ensuring confidentiality of sensitive information at all times and demonstrating excellent phone etiquette.

Experience & Requirements
• Proven experience in a Personal Assistant, Executive Assistant, or senior administrative role.
• Essential: Previous marketing experience, ideally within an agency or creative environment.
• Strong knowledge of marketing functions such as content scheduling, campaign coordination, and client support.
• Proficiency in Microsoft Office Suite and Google Workspace applications and CRMs.
• Experience with Xero or similar software is desirable.
• Strong organisational skills with the ability to prioritise and multitask effectively.
• Excellent data entry and typing accuracy.
• Experience working in an office environment with exposure to clerical duties and standard office procedures.
• Confident, professional communication skills both written and verbal.
• A proactive, motivated individual who is eager to grow alongside the Director and the wider agency team.

Job Types: Full-time, Part-time, Permanent

Pay: £19,528.30-£31,965.43 per year

Expected hours: No less than 20 per week

Benefits:
• Flexitime.

• Work from home.

Work Location: Hybrid remote in Leicester LE1 1GE