Employment Term: 7:30 a.m.
to 4:00 p.m.
(½ hour lunch) for 181 school days.
30 days in summer × 5.5 hours/day = 165 summer hours to be arranged.
Reports To: Building Principal
Requirements
Education Level: High School diploma.
Associate degree or equivalent from two-year college or technical school preferred; or equivalent combination of education and experience.
Experience Desired: Three years' clerical experience preferred.
Demonstrated computer skills in data entry, word processing, and databases.
Ability to operate a personal computer, and other office technologies.
Other Requirements: Excellent verbal and written communication.
Positive human relations skills.
Strong skills in detailed and accurate work.
Good organizational skills.
Patience and a positive attitude toward people are essential.
Ability to work under pressure and with minimal supervision.
Ability to maintain a high degree of office confidentiality in all work assignments.
Physical Requirements: This position requires constant hand‑eye/mind‑eye coordination, dialing, grasping, keyboarding, repetitive motions with wrists, hands and fingers.
Walking, sitting, scheduling and talking are constantly required.
Essential Functions and Duties
• Provide general administrative and clerical support to the Building Principal.
• Answer and route incoming telephone calls and record messages.
• Welcome visitors and students and arrange for their comfort.
• Maintain a regular filing system and process incoming correspondence as instructed.
• Maintain student records as required.
• Create and update Graduation, Awards Night and Activities Booklets.
• Operate computer, calculator, copier, facsimile machine and other office technologies.
• Create documents using computer, including correspondence, memos, forms, etc.
• Collect assignments per parent requests for students who are absent because of illness, etc.
• Prepare and maintain the front door schedule.
Be able to connect from outside building if needed.
• Collect assignments for the Brown County Juvenile Detention Center and various treatment centers throughout the state for High School students who are assigned there.
• Request and mail progress reports weekly, bi‑weekly or mid‑term to parents of students who request them.
• Sell Dinner Dance, post‑Dinner Dance and post‑graduation tickets.
• Distribute school picture information packets to teachers and organize picture distribution.
• Prepare grade transcripts.
• Administer medication and help with general first aid.
• Prepare memos, evaluation, correspondence, etc.
as requested by the principal.
• Help organize and keep records of various school fundraisers for RMS/RHS.
• Receive attendance reports and follow up with letters as needed.
• Sort mail to teachers and administration.
• Prepare Graduation Information for diplomas.
• Prepare award certificates as needed by teachers.
• Inventory and order supplies for office and combine teacher orders for RHS building; sort and distribute supplies when delivered.
• Assess fines to students (per teacher) and pull and hold report cards until paid.
• Update Infinite Campus Portal Announcements daily.
• Receive and track money for different groups (ie.
salad luncheon, senior videos and others as requested).
• Collect information and create Monthly Calendar to be sent home to ACSS families.
• Hire Subs for teachers other than for illness.
• Prepare Leave Form for Business Manager on staff absences.
• Prepare program for National Honor Society Induction.
• Prepare and type reports and memos for Activities Director.
• Perform other duties as assigned by the building Principal.
• Update indoor sign with daily announcements.
• Update outdoor sign weekly.
Infinite Campus Administrator (Student Software Program)
• Being trained in all areas of the program to be able to help others when needed.
• Troubleshoot for everyone using the program for ACSS.
• Find resources to help with problems incurred.
• Train new staff members on how to use Campus.
• Be able to provide "refreshers" to current staff.
• Create Custom Tabs for the needs of ACSS.
• Enter all changes for information on families of ACSS.
• Create new user accounts and enter data for all new students and families K‑12.
• Enter and maintain household information for all students.
• Open and close grading window at appropriate times.
• Add or make changes for teachers as needed.
• Enter the schedule requests and changes for JH/HS Students.
• Add and drop students from classes as requested by Principal.
• Enter data and create accounts for new teachers and staff.
• Set up calendar and user rights for all teachers and staff as needed.
• Maintain user security.
• Disable records and access for staff, students and families not returning.
• Create and set up classes and sections according to teaching schedule.
• Enter the data needed for Grading Tasks so that grades are figured correctly for GPA's.
• Add the new school calendar each year and roll over existing data to the new school year.
• Print Reports as needed.
• Create the honor roll.
• Create and maintain student transcripts, adding information for all transfer students.
• Track daily attendance, follow up on unknown absences.
• Make sure teachers take attendance each class period.
• Create Ad Hoc reports as requested.
• Enter locker numbers and combinations for students.
• Add test scores to appropriate area on Campus.
• Add health concerns to student records.
• Create user ID's and set up the Parent and Student Portal.
• Troubleshoot the Portal for both students and parents.
• Maintain the information found on the Parent and Student Portal.
• Add user messages to both the Portal side and Faculty side of Campus.
• Be open to learning about upgrades to the program.
• Be the "Go To" person for Infinite Campus for ACSS questions and concerns and making sure those questions and concerns are handled with efficiency.
• Perform any other duties required by school administration to make Infinite Campus efficient for ACSS.
School Messenger Administrator (Communication Program for Families and Staff)
• Being trained in areas that are used by ACSS.
• Delete all information from previous school year at start of new school year.
• Import new data each school year for ACSS.
• Update all phone and email addresses for Families and Staff of ACSS.
• Set up and send messages as required for Principals of ACSS.
• Delete family and staff information when people leave the ACSS system.
Additional Postings available from Aberdeen Catholic Schools.
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