Property Management Company in East Orange looking for a diligent, organized and skilled individual to be our first point of contact.

We are looking for a full-time administrative assistant to provide clerical support to our Leasing, Collections & Property Maintenance departments.

This person to fill this position should have experience and ability to work in a fast paced environment.

You will be faced to handle large volumes of information that will have to be meticulously noted .

Ability to keep a routine/schedule while receiving constant new requests and experience to prioritize when needed.

Compensation will be determined by experience & qualifications

Responsibilities include but are not limited to;

- Opening & Closing the Main Lobby at 9AM-Closing Hours
- Answering & Directing Incoming Phone Calls

- Manning the door for maintenance & active tenant walk-ins
- Reviewing & Responding to Emails & Inquiries
- Scanning & Saving files into our E-filing system
- Notating all interactions with tenants in their profiles
- Assisting with explaining the work order process to tenants in addition to in-taking information and creating work orders.
- Assigning incoming tasks/inquiries to appropriate parties
- Running performance reports to assist in closing tasks out

- Monthly Mailers for Rent Increases

- Parking Assignment & Enforcement for Portfolio

- Assisting Assistant PM & Property Managers & Supers w.

Clerical tasks & Noitces

- Data Collection/Entry

Requirements:

- Highschool Diploma or equivalent
- Reliable Transportation to East Orange, NJ (Must be within 20-minute travel distance)
- Proficient in Microsoft Excel & Word
- Articulate & Eloquent in speech & written communications
- Time Management Skills
- Proactive and Responsible Demeanor
- Interpersonal skills
- Effective & Clear communication skills
- Punctual
- Working smartphone
- Sensitive to confidential information
- 2-3 years’ experience in office administration, executive assistant, or similar role.
- Experience with multi-tasking under pressure

- Self-starter with ability to work independently & with minimal supervision

- Bilingual (Spanish & English) Reading, Written & Spoken Required

Work Schedule
Monday - Thursday
9:00AM - 5:00PM

Friday
9:00AM - 1:00PM

Job Type: Full-time

Pay: $22.00 - $27.00 per hour

Experience:
• Office: 5 years (Required).

Language:
• English (Required).

• Spanish (Required).

Work Location: In person