Executive Assistant to the Senior Business Unit Director

The ideal candidate will be a proactive, efficient, and well-organized individual who can provide exceptional administrative support in a fast-paced environment.
Main Responsibilities:

Administrative Support
• Manage and coordinate complex calendars, meetings, appointments, expenses, and travel for the Sr.

Business Unit Director.
• Prepare and organize materials for meetings, presentations, and reports, ensuring documentation and follow-ups.
• Process and edit documents with accuracy, using various software tools (Word, Excel, PowerPoint).

Project Management
• Assist with planning, coordination, and execution of projects and initiatives.
• Monitor timelines, deliverables, and liaise with departments to ensure project completion.
• Conduct research and vendor selection for organizational needs.

Communication
• Draft and distribute communications on behalf of the Sr.

Business Unit Director.
• Facilitate communication between divisional leadership and broader teams.

Event Coordination
• Organize virtual/in-person meetings, events, and conferences, both onsite and offsite.
• Oversee travel logistics, bookings, venue selection, catering, and hospitality needs.
• Work with the events team to ensure smooth event execution and timely vendor payments.

Qualifications and Relevant Competencies:
• 3+ years of experience in executive support or a similar role.
• Proficiency in Microsoft Office Suite.
• Excellent organizational, communication, and multitasking abilities.
• Strong problem-solving skills, professionalism, and integrity.
• Ability to handle sensitive information with discretion and ensure compliance with confidentiality policies.