Administrative and Sales Support Role

We are seeking a reliable and experienced administrative professional to join our team.

As an Office Support Specialist, you will play a key role in ensuring smooth day-to-day operations by performing a blend of front desk and administrative tasks.

This position requires excellent communication skills, organizational ability, and a proactive approach to supporting internal teams and external clients.

You will be based in our new facility expected to open in October 2025 and work full-time, Monday–Friday.

Key responsibilities include:
• Answering and forwarding incoming phone calls professionally and promptly.
• Greeting and signing in visitors, clients, and guests while maintaining a welcoming reception area.
• Addressing customer inquiries and providing information or assistance as needed.
• Maintaining office supplies and paper products.
• Monitoring and maintaining office equipment including printers, copiers, and the postage machine.
• Monitoring the info@ email inbox and responding or routing messages appropriately.
• Distributing incoming postal mail daily.
• Performing literature fulfillment and distribution tasks.
• Assisting with miscellaneous administrative projects as needed.

You will also support the sales team in preparing and closing quotes and opportunities in the CRM system, fulfill leads from trade shows, web inquiries, and sales referrals, and generate ERP-based sales reports as required.

To succeed in this role, you should possess:
• A high school diploma or equivalent, preferably an Associate's or Bachelor's degree.
• At least two years of experience in an administrative, front desk, or office support role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Experience with CRM and ERP systems, preferably Dynamics 365 Sales and Infor.
• Strong verbal and written communication skills.
• Highly organized with excellent attention to detail.
• The ability to handle multiple tasks and prioritize effectively in a fast-paced environment.

We offer a competitive package including medical, dental, and vision insurance, LTD & Life insurance, tuition reimbursement, holiday days off, PTO and Sick Time, 401k with a generous company match, and much more.

About Us

We are a global leader in high-precision positioning systems.

Our diverse product portfolio includes air bearings and air bearing stages, hexapod positioning and alignment systems, precision actuators, piezo drivers, and much more.

We serve customers in cutting-edge industries and research institutions spanning photonics, semiconductors, aerospace, and life sciences.

Innovation is at the core of our identity.

We often create or build devices for applications being realized for the first time, driving advancements that shape entire markets.

Our culture is characterized by openness, transparency, and enthusiasm, fueled by a shared curiosity to tackle emerging scientific and technological challenges.