Position: Executive Support Administrator
Location: Coventry
Salary: £34,000 – £37,000 per annum
Hours: Monday to Friday, 8:00 AM – 5:00 PM
Overview
Are you an energetic, proactive, and highly organised administrator looking to make a meaningful impact?
This is an exceptional opportunity to join a high-performing, people-first organisation in our beautiful, modern offices.
We are seeking an Office Administrator to support the Executive Assistant (EA) to the Chief Operating Officer (COO).
As part of a dynamic administration department — led by the EA/Administrative Operations Manager and comprising three other talented administrators — you’ll play a pivotal role in ensuring our operations run smoothly and our people feel supported and empowered.
This is more than just an admin role.
You will become a trusted partner across the business, helping coordinate key meetings and events, supporting inductions for new starters, and contributing to strategic projects and initiatives.
Key Responsibilities
• Provide high-level administrative support to the EA, including preparing presentations, spreadsheets, documents, and meeting packs.
• Collate, prepare, scan, organise, and store information.
• Organise and schedule meetings, follow up on actions with SLT members, and ensure timely completion of tasks.
• Organise travel arrangements and appointments for Directors as needed.
• Support onboarding and induction activities for new starters, ensuring a welcoming and professional experience.
• Draft, circulate, and accurately record minutes from meetings.
• Act as a point of contact for internal teams and external stakeholders, ensuring smooth communication and professionalism at all times.
• Support internal events, training sessions, and company-wide activities.
• Track budgets, raise invoices and POs, liaise with suppliers, and assist with basic financial tasks.
• Support cross-departmental projects as required.
• Maintain confidentiality and discretion in handling sensitive information and executive-level communication.
Ideal Candidate Profile
Experience
• Proven background as an Office Administrator/Coordinator, Team Assistant, or Executive Assistant.
• Experience in a fast-paced environment supporting senior leaders.
Skills
• Strong organisational and planning skills; able to manage multiple priorities with accuracy and efficiency.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills with a professional and approachable manner.
• Confident in preparing reports, presentations, and professional documents.
• Financial administration experience (e.g., invoicing, budgeting) is advantageous
• Event coordination experience desirable.
• Familiarity with modern office and collaborative tools is an advantage:.
• SAP for administrative and financial processes.
• Canva for designing visually appealing presentations and materials.
• Miro or Microsoft Planner for collaborative planning and brainstorming sessions.
Personal Attributes
• Energetic and proactive, with a genuine “can-do” attitude.
• Highly discreet and able to handle confidential information with integrity.
• Team player, eager to support others and contribute to a positive working culture.
• Calm under pressure and adaptable to changing priorities.
• Proactive and self-motivated.
• Positive and service-oriented mindset.
What We Offer
• Salary: £34,000 – £37,000 per annum.
• Holidays: 25 days annual leave + 8 bank holidays.
• Career Growth: Support for internal career development and progression.
• Modern Facilities: State-of-the-art office with excellent amenities.
• Perks:.
• Free lunch.
• Free parking.
• Private medical insurance.
• Eyecare support.