**Job description**
• *Administrative Assistant - Job Vacancy**.

• *At U Energy Yorkshire Ltd, we are actively engaged in the transition towards to a low-carbon energy future across the world.

We have a particular focus on enabling the energy transition in buildings with our advanced technology portfolio including: renewable energy integration, energy storage, microgrids and electrical vehicle charging.**
• *About the Role**:.

We are looking for a motivated and experienced **Administrative Assistant** to join our team.

Duties/Tasks:

- Ensure the effective running of front office by working as part of a team, acting as first point of contact for the business.
- Manage the reception telephone line
- Answering and redirecting calls and messages efficiently
- Keep a diary regarding visitors and ensure visitors sign in and out and are directed to the boardroom and offered refreshments
- Receive parcels/post/orders, handle delivery notes, log and receive on the finance system as appropriate

and notify the relevant member of staff regarding collection.
- Prepare and frank outgoing post and parcels and arrange collection if necessary.
- Triage First Aid calls and then contact a relevant First Aider.
- Print out visitor fire evacuation list during emergencies.
- Dealing with day-to-day enquiries.
- Ensure that any forms or stationary/supplies/canteen refreshments required are stocked at all times and reordered when necessary.

Monitor and manage petty cash.
• *Administration Duties**.

- Undertake a wide range of clerical, administrative and general duties.
- Use Microsoft Word, Excel or other software packages to provide a high quality and efficient service in preparing documents and/or reports.
- Input and maintain accurate student records on Unit-e when required.
- Maintain an appropriate and efficient electronic filing system for the business support team.
- Prepare handover packs for all completed solar installs, be familiar with MCS criteria for the solar industry (training will be provided).
- Maintain spreadsheets and update relevant information on required
- Undertake other duties as directed and when requested, which may include supporting in other areas of the business support team.
- To provide lunch time cover ensure someone is present to answer calls at all times.
- Work flexibly to cover events and /or staff absence when required, sometimes working at other Trust sites.
- Undertake relevant First Aider training and other mandatory office training.
- To observe at all times rules of confidentiality appropriate to the post and to work within the business guidelines of Data Protection

Experience and qualifications
- Previous experience of working in an administrative role.
- Experience of using Microsoft Office Suite (Word,
- Excel, PowerPoint and Outlook) to an intermediate

level.
- Experience of using computerised administration
- systems.
- Good standard of general education at min college level or equivalent.
- High level of IT skills.
- Willingness to undertake further training relevant to the post.
- First Aid trained or willingness to work towards.
- An understanding of how to handle sensitive data
- of a confidential nature.
- Customer services/care approach to work.
- Attention to detail/accuracy.
- Excellent organisation and time-management.
- The ability to handle pressure, to prioritise tasks
- and to meet deadlines.
- The ability to behave in a corporate way
- The ability to communicate effectively with a wide range of individuals and groups, both verbally and written.
- Good problem-solving skills.
- Ability to cope with unexpected situations.
- Ability to work effectively as part of a team but also to work using your own initiative.Pay: £25,000.00-£25,254.00 per year
• *Benefits**:.

- Bereavement leave
- Canteen
- Company pension
- Discounted or free food
- Free parking
- On-site parking
- Sick pay

Work Location: In person