Receptionist [Forward to a friend] Experience level: Intermediate Term: Contract Duration: 12 months Working hours: Full-time Team: Property and Workplace Location: Belfast The role We are seeking a proactive Receptionist to join our dynamic Property and Workplace Team.
In this role, you will pay a pivotal role in delivering exceptional client service and ensuring the smooth operation of our reception area and client suite.
We have set a goal for our operations to achieve net zero status by 2030 and for our entire business to reach net zero by 2040 which will only be achieved with the support of all our employees.
Our Property and Workplace Team play an integral part of achieving these goals by being responsible for Shoosmiths property strategy, space management and contract management.
The first top 50 law firm to achieve 'Platinum Standard' Investors in People, our values and culture are not just words on our website but are the heartbeat of the firm.
We have an outstanding benefits package to complement our competitive remuneration system.
In addition to the competitive salaries, great working environment and high-quality work, we believe that all staff should be rewarded for their commitment to the continued success of the firm through a comprehensive and flexible range of benefits.
Benefits Package Main Responsibilities Great and assist visitors at reception, maintaining a professional and welcoming environment Coordinate events from inception to completion, ensuring seamless execution Ensure the client suite décor and furniture are always presented to a high standard Set up meeting rooms, ensuring catering and refreshments are presented to a high standard and ensuring allergies and dietary requirements are handled correctly.
Set up meeting spaces according to requirements Ensure all AV/VC equipment is functioning properly Provide IT assistance and support as needed Receive training in fire marshal and first aid duties Assist with ad hoc tasks to support the smooth running of the Property and Workplace Team.
Skills and Qualifications Proven ability to deliver high quality customer service ideally in a large client suite environment.
Experience in working within the Legal or Financial Industry, with a strong focus on event management Excellent organisational skills, attention to detail, and ability to manage multiple tasks simultaneously Excellent personal presentation and professional demeanour.
Strong communication skills with the ability to adapt to different situations Adaptable attitude with a collaborative approach to teamwork Accuracy and attention to detail, even under pressure Self-Confidence and initiative in problem solving High level or proficiency in Outlook, Word, and Excel Confidence n setting up and troubleshooting AV/VC Equipment Manual handling furniture and equipment will be a requirement, training will be provided Positive, proactive attitude, and ability to work under pressure.
Equal opportunities Our approach to our people is underpinned by our approach to diversity, inclusion and well-being.
Our ambition is to build a diverse and ambitious workforce that reflects all backgrounds and talents, and a workplace that is supportive and inclusive, recognises and nurtures talent, and has a strong sense of community between colleagues.